Personal meetings with a senator, representative, or staff member can be valuable opportunities to establish a relationship with your elected officials. Think about whether you would like to meet in your state or district or in Washington, D.C. It is a good idea to request your meeting in writing, explaining your purpose, whom you represent, and the topics you would like to cover during the meeting. 

Follow up the written request with a call to the state, district, or Washington office and ask to speak to the scheduler. Be prepared to explain your request again – offices receive many scheduling requests and the scheduler may not be able to quickly recall your specific details.  Not sure who are your federal and state elected officials? No problem. Click here to search by zip code.

When it is time to meet with your senator or representative, be prompt and patient. Schedules are often unpredictable and you may need to meet with a staff member. Keep in mind this is still a valuable opportunity to speak on your company’s behalf and start a dialogue with the office as a whole.

Think about the issues from the member’s perspective. How does a particular issue affect individuals and businesses in the state or district? Always bring information to leave behind and ask how you can assist the member and his or her staff.

Be prepared to answer questions, but if you are unsure of the answer or need to go into more detail, be firm about getting an answer or more information by a specific date.

After the meeting, send a thank you letter and any further information that was requested.

Contact Ann McCulloch for more information.